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Because my advice comes in the form of a memo, you can use this document as a model for writing your own memos. The Audience for a Memo It is useful to begin by considering that a memo is essentially a one-on-one communication between writer and reader.
Although a memo may be written to a group of people or with various audiences in mind, usually it is a highly goal-oriented communication between two revising stage of writing a memo format who need to share information.
When you write a memo to a professor in the classroom setting, you are much like the employee who has been assigned to investigate a problem and report back to a supervisor.
Therefore, you are expected to provide concrete information, even information that the supervisor might already know, in a form that clarifies ideas and puts them into context. Finally, a memo enjoys a broader context than an essay; hence, you might refer to other related memos as you write, or you might respond to specific requests made by the audience in your text, in effect, carrying on a professional conversation.
Typical Memo Format The overall format of a memo can be broken down into the heading, the body, and the closing notations.
What follows is a brief description of each component. The Heading The heading has two parts: The Body The body of the memo follows the Introduction, and it is usually presented in single-spaced paragraphs with a line skipped between each paragraph.
The first lines of new paragraphs can appear at the left margin or they can be indented five spaces. The Closing Notations The closing notations, used to identify such things as attachments, appear at the left margin two lines below the text of the final paragraph.
By simply typing the word "Attachment" as a closing notation, you automatically refer the reader to any attachment, such as a map, a set of calculations, spreadsheets, or a References page.
How Memos are Organized The general organization of a memo mirrors that of an essay: However, the first paragraph of a memo is typically used as a forecasting device.
Organization in the body of a memo is typically characterized by the use of section headings and short paragraphs.
Paragraphs should not be too bulky—five or six per page is usually ideal. On the sentence level, you should take full advantage of the same organizational tools that you employ when you write an essay: It is important to remember as you present the content that selectivity and relevance matter greatly.
Your job is to select and present the most pertinent, most current information available to you. As in any essay, you must document the sources of your information so that your reader could find the original source of the information if desired.
If your memo uses sources, provide the bibliographic information related to your sources on a References page as an attachment at the end of the memo—just as I have in this memo.
As in this memo, "I" and "you" are handy because they provide a straightforward way of communicating, but you must be careful not to overuse these terms. Stylish prose is key to good memo writing, and you should not hesitate to use active, interpretive adverbs and verbs and concrete, carefully chosen adjectives and nouns.
A memo need not be written in a dry, dull fashion; rather, it should emulate the same stylistic standards that good prose has always embraced. These standards are summed up neatly in the popular style guide, The Elements Of Style, as follows: A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts Strunk and White As this quote suggests, good prose can achieve elegance by its clarity, efficiency, and sense of purpose.
The closing paragraph is the place to spell out the bottom line to the reader. Therefore, I close with my bottom line about writing memos for your classes: Study and use standard memo format to present your text; Use internal organizational tools such as section headings, topic sentences, transition words, and powerful punctuation marks to enhance the flow of ideas; Write with the same clarity, grace, and efficiency expected of you in any essay.
The Elements of Style. Macmillan Publishing Company, Inc.Writing a cohesive paper takes time and revision. This resource will focus primarily on topic sentences that begin each paragraph and on topics, or main points, within a paragraph. Which should you do in the revising stage of writing a memo?
torosgazete.comt your main point torosgazete.com about your audience’s interest and knowledge level torosgazete.com unnecessary information torosgazete.comt errors in spelling, grammar, and punctuation Ask for details ; Follow Report by Cancel 04/18//5(4).
In the revising stage you should edit and reread the memo to make sure that thats what you wanna say. This memo provides you with tips on writing memos for your classes, with special attention to a memo’s audience, format, organization, content, tone, and style. Because my advice comes in the form of a memo, you can use this document as a model for writing your own memos.
Following this letter are the editor and reviewer comments with our responses in italics, Sample Response to Revision Request. REVIEWER #1: response to be as clear as possible. “Conservative management of the latent stage and second stage of labor is an important strategy to lower the p anda cesarean delivery rate.” 2 Abstract.
In the context of the different stages involved in writing, Michael is _____ his message. revising In the proofreading stage of the writing process, you are most likely to _____.